NYGH Mall For Sales of Items To Staff & Students (Parents)

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Department/Committee/Team: Accounts / ICT

Leader(s): Gina Soh, Joo Yee

Member(s): Chee Yeen, Jeslin, Puey Hoon

1.  What was the current need/gap that you were addressing?

A significant amount of manpower is required for collecting orders and cash from staff and students. Handling cash also increases the risk of loss and potential discrepancies.

2.  How had it been experimented and enacted?

A website has been developed to facilitate order placement and submission of payment proof via PayNow. Accounts staff will be responsible for verifying each payment against our bank's PayNow transaction records.

3.  Which group(s) had benefited?

Students (Entire Cohort), Teaching Staff (Selected Groups)

4.  What was the positive impact?

Form Teachers are not required to collect cash from students who have placed their carnival coupon orders and submitted payment via PayNow. i.e. reduce the admin load of form teachers. This approach also reduces the need for cash handling, thereby minimizing the risk of cash loss or discrepancies.

5.  What is a future need that this IdEas@work could meet?

A long-term website solution for facilitating the sale of items to staff and students.

Recommendation and Comments from panel:

Impact is felt by Stakeholders outside school as well. The web portal makes it easier to keep track accurately of the various payments made for item sales by the school. The system is flexible enough to be used for different events, such as Funfair and one-off sales of school-related items. Collection of payments via the portal also removes need for staff to manually collect money from students or other customers (parents, funfair visitors, etc.), saving time and effort.



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