Step-by-step guide to filling in finance forms

-

Contributed by ELIZABETH NICOLE CUTTER

Present Situation:

Currently, we can find many finance forms available online on the new Accounts Portal. However, there are no instructions as to how to fill it out. Teachers new to the admin processes will have to ask others verbally for help.

Improvement:

Can we host step-by-step guides on how to fill in such forms and the processes involved on the Accounts Portal as well? E.g. what the different fields on the forms refer to, the need to attach original invoice, stamp it, get it signed, what dates we must take into account, where to place the form, etc. It will be a handy reference for all teachers, whether new to the process, or those who have not filled in such forms for a long time.



Comments

Post a Comment

Popular posts from this blog

Vouchers as birthday gifts for all staff

-
Image
Contributed by Dilys Tan Puay Miow,  Junita Wong, Luis, Fan Kaideng, Yao Ling Yun What was the current need/gap that you were addressing? Presented the idea of giving vouchers to all staff for their birthdays instead of a physical gift. The existing model of giving physical gifts contribute to wastage & environmental unfriendliness, should gifts not be to staff's liking. Vouchers allow staff flexibility to buy whatever they require. Staff can also opt to donate vouchers to charity in the school's name which contribute to NYGH CSR efforts. How had it been experimented and enacted? Had a meeting with SWC chairman, SWC advisor & SH community Development to discuss the idea. SWC chairman brought the idea to Bursar. And she discussed with management team and was agreed and approved on 12/7/2023. It was implemented in 2024. What was the positive impact? 1) reduced wastage of gifts 2) flexibility for staff to buy what they need.
Read more

Dragon Chinese( Longwenhuayu) 龙文华语

-
Image
Name of Team 龙文华语 (longwenhuayu) Title of Project Dragon Chinese( Longwenhuayu) 龙文华语 Facilitator Zhu Haibin Team Leader Zhu Haibin Secretary Zhu Haibin Members Zhu Haibin Zhou Liang Wu Guangzhi Initiated on ( date ) 1 January Completion date Ongoing Objectives/Targets To raise students' interest in and awareness of the Chinese Language learning.   To provide a platform to help students learn Chinese by themselves . Implementation Process 1 Set up a public account at Wechat and open for students to subscribe. 2 We post a well selected Chinese article every day and push to the subscribe students. Until now, we had posted more than 200 Chinese articles. It includes Chinese essays, poems, news, and subject related materials. Subscribed students read and post their
Read more

INTERNAL HCL ORAL EXAM

-
Image
Contributed by CHEN HSUAN CHIEH, SAM CHOON JUEN, ALEX TEO What was the current need/gap that you were addressing? Before 2023, the internal advanced Chinese oral examinations for Secondary Three and Secondary Four were conducted over three afternoons, from 1:30 pm to 5:00 pm. This approach posed several issues: Conducting exams over three afternoons disrupted afternoon classes. 1. Staffing arrangements were challenging, as a significant number of teachers were needed to serve as assistant oral examiners (AOE). The availability of AOE teachers did not always align with the designated oral examination times as they have other lessons in the afternoon, resulting in difficulties in staffing arrangements. 2. The time spent by AOE in performing their duties was considered part of the year-end exam invigilation time. Deducting their time during the scheduling of year-end exam invigilation not only made the timetable creation process tedious but also contributed to a shortage of invigilators f
Read more