数码化转型文件存档

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Contributed by LEE KIM TING

Current Situation: 

每年学校新学年的中一新生，需要填写一些申请表格，比如 GIRO 财路户口, EduSAVE授权信 并呈交给校方存档。积累了很多文件档夹，收藏占据位子，日子久了，纸张泛黄，生蠹鱼，蛀书虫。需要跟进寻找旧文件费时费力。

Improvement:

数码化转型改变工作完成方式：减少硬件/文件存档，将2021年中一新生的GIRO 申请表格扫描存档，转化成 PDF 形式并加上密码，储存在 学校档案系统里，可以和同部门的同事共享资讯。 好处： 减少大量纸张的使用；节省橱柜空间；搜寻跟进旧资料便捷省时。 增值：其他部门里的存档文件，也可作同样处理。



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