Tracking of Key Trainings through HRIS Portal

Contributed by LUIS TIRTASANJAYA LIOE, NG CHUEN-YIN, LIU SHIUEH LING

Present situation:

Over the years, staff key trainings were recorded in TRAISI and the respective owners had to create a separate list to do the tracking. While TRAISI allowed automatic report generation, it could not be differentiated from the other regular training records and hence the information was not ready at hand when we need it. Examples of key training are teachers' GE training, sexuality education, CBCI, PosEd, key conferences such as SAGE, and certain awards such as ADE. Hence, we need a system that could capture the key training and allow the tracking over the years in a systematic and easy to retrieved manner.

Improvement:

With the above intention in mind, the idea of putting key training in HRIS was brought up by the management. Dr Liu and Luis followed it up by checking with our HRIS vendor and we came up with the feature of key trainings recording and generating the list/report. In May 2020, the system was delivered by the vendor for us to use. We have been migrating a large part of key training record that Luis has collected from various programme owners over the years, and improvement are still sought to be made along the way. With this implementation so far, the system has shown some productivity such as when we were nominating senior teachers for Teacher Leaders Programme, we were able to easily retrieve the record of teachers who have gone for the programme as well as those who attended the milestones trainings (such as Foundation Mentoring Programme and Instructional Mentorship Programme). That has helped the Management to make the decision as we could factor in conditions such as how recent the past training was and how recent the staff attended the other milestones training, in order to allow sufficient time in between attending two courses for the teachers to implement what they learned in practice.